Administrative Assistant - Job Opening

Job Description - Church Administrative Assistant

Open until Filled

Position Title: Administrative Assistant

Hours:  Tuesday - Friday, 9 am - 3 pm; second Wednesday of the month, 2 pm – 8 pm.

Pay Rate: $20/hour

The Administrative Assistant is a part-time, in-person position with regular hours, averaging approximately 20-24 hours of work per week and reporting to the Pastor. The position includes a one-week vacation annually.

Overview:

• Must be able to maintain healthy boundaries, honor confidentiality, and exhibit professionalism.
• Must be willing & able to be part of and practice an inclusive theology.
• Must be able to maintain pleasant, discreet, tactful, and respectful communication. 
• Must be able to demonstrate genuine love and concern for others.
• Must have general knowledge of all office equipment, maintain supplies, and possess good telephone etiquette.
• Must be willing to further their training by seeking new information, tutorials, and resources.
• Must be able to and willing to deal with various types of personalities, both on the phone and in person, in a professional manner.
• Must be detail-oriented, a self-starter, able to work with little supervision, good at multitasking, prioritizing projects, and have strong organizational skills. 
• Must possess strong administrative skills and the ability to work independently without supervision.
• Must be willing to learn about our denomination, conference, association, and the local church.

Qualifications:

• Associate’s degree or equivalent
• Bachelor’s degree preferred.
• Minimum of two years’ experience as an administrative assistant or equivalent.
• Strong skills in MS Office and Google Suite.
• Strong skills in using Canva, MailChimp, WordPress, Breeze CHMS, and social media.
• Strong skills in using computers and office equipment.  

Responsibilities include, but are not limited to:

• Provide administrative assistance to the Pastor.
• Attend weekly staff meetings.
• Provide administrative assistance as approved by the Pastor to the Finance Manager, Church Council, committees, organizations, and individuals.
• Perform receptionist duties including screening calls, taking messages, maintaining the office email account, general office work, maintaining supplies and various files, and keeping official church records.
• Periodically compile reports for the church, Chicago Metropolitan Association, and the Illinois Conference of the United Church of Christ.
• Compile, create, and edit content for the weekly bulletin and monthly newsletter. 
• Print, copy, and mail (when necessary) the bulletin and the monthly newsletter.
• Proofreading all work before printing or emailing. 
• Maintain the Church Calendar that automatically synchronizes with our website and the Pastor’s calendar, as well as a physical calendar.
• Distribute incoming mail & prepare outbound mail and correspondence.  
• Maintain an accurate and up-to-date directory of the entire congregation and its friends, including but not limited to phone numbers, email addresses, and physical addresses.
• Coordinate with the Pastor for pastoral care visits, hospital visits, baptisms, weddings, and funerals.
• Other tasks as assigned by the Pastor.

Evaluation 

The Administrative Assistant's performance evaluation is conducted within the first 90 days by the Pastor/Head of Staff and then annually thereafter during the month of hire. The Pastor/Head of Staff will annually assess the adequacy of compensation and make recommendations to the Church Council. A background check is made on staff members.

Please submit your application through Indeed. If you are selected for an in-person interview, you will be asked to complete our in-house application at that time. No phone calls.

TO APPLY: Submit a cover letter, resume, and pay history via our Indeed Job Listing.